Tel: 01908 500810
Tel: 01908 500810

Purchase Ledger Administrator

2022-06-15 14:13:042022-07-12 Wilde Associates
Job Type Permanent
Area Milton Keynes, United Kingdom Milton Keynes United Kingdom
Sector Accountancy
Start Date
Job Ref PH10377
Description

Salary: £22,000 to £28,000 DOE

Reporting directly to the Head of Purchase Ledger & Finance Director, this is an excellent opportunity for Purchase Ledger / Accounts Payable Administrator to join our clients’ expanding team in Milton Keynes.
 
You will:
 
·         Collate, record and process all invoices, partner expenses, foreign invoices and company credit cards for the firm in a timely manner, ensuring the correct coding and authorisation.
·         Payment of suppliers within the constraints of supplier payment terms and the firm’s cash flow
 
Qualifications & Skills
 
·         Good knowledge of purchase ledger systems
·         Good knowledge of VAT (essential)
·         Good organisation skills
·         Ability to prioritise own workload to ensure that all deadlines are met.
·         Ability to communicate well with all levels of staff across the group companies
·         IT literate - Excel, Word and SAP (although SAP not essential)
·         Ability to analyse and reconcile data to answer queries on supplier and nominal ledger accounts
·         Ability to think “outside of the box”
·         Proactive attitude – constantly looking for efficiencies and ways to implement
 
Main Responsibilities
 
·         Sort and distribute the post within the department.
·         Process all supplier invoices via the SAP system in a timely manner.
·         Log unauthorised invoices as purchase orders via SAP system in a timely manner and distribute to the relevant offices for authorisation.
·         Review of coding on authorised invoices, query where necessary and obtain correct coding as required.
·         Weekly review of purchase order listing and chase outstanding invoices as required
·         Monthly review of supplier accounts, resolving queries, obtaining invoices and matching of payments.
·         Processing of twice monthly payment runs via BACS and cheques and ad hoc payments throughout the month.
·         Processing of weekly foreign payment run.
·         Filing of invoices, payment runs, etc
·         Processing of disbursements derived from the purchase ledgers into time/recording system (CCH).
·         Co-ordinating with the Financial Accountants for the setting up of any new direct debits.
·         Liaising with the utilities broker for new utilities contracts and resolving billing issues
·         Resolving queries from suppliers and internal departments via phone and email.
·         Undertaking month end procedures and reconciliations within the given deadlines.  Including posting of intercompany invoices, invoice and utility accruals.
·         Process all cloud accounting invoices and related disbursements
·         Review of procurement company’s consolidated invoice and liaise with their finance department to resolve billing queries
·         Review of VAT on all documents processed via purchase ledger ensuring the correct amount is claimed and the correct coding is used within the accounting system.
·         Review and process partner’s expenses ensuring all receipts are included and claims are within the Firm’s expense policy
·         Preparation of the quarterly payment forecast for inclusion within the cash flow forecast for financial director.
·         Collate data from the offices regarding Institute subscriptions, compare with invoices, reconcile and make annual payments
·         Provision of purchase analysis as requested
·         Involvement in ongoing projects. E.g., expenses system, invoice authorisation automation, etc

Job Title: Purchase Ledger Administrator

Location: Milton Keynes, Buckinghamshire

Salary: £22,000 to £28,000 DOE

Job Type: Permanent

Job Reference: PH10377

Wilde Associates is working in the capacity of an Employment Agency for this role
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