Purchase Ledger Administrator
This job does not exist anymore.
Try running a new search or browse our vacancies.
Or fill in the form below to receive job alerts.
| Job Type | Permanent |
| Area | Milton Keynes, United Kingdom |
| Sector | Accountancy |
| Start Date | |
| Job Ref | PH10377 |
- Description
Salary: £22,000 to £28,000 DOE
Reporting directly to the Head of Purchase Ledger & Finance Director, this is an excellent opportunity for Purchase Ledger / Accounts Payable Administrator to join our clients’ expanding team in Milton Keynes.
You will:
· Collate, record and process all invoices, partner expenses, foreign invoices and company credit cards for the firm in a timely manner, ensuring the correct coding and authorisation.
· Payment of suppliers within the constraints of supplier payment terms and the firm’s cash flow
Qualifications & Skills
· Good knowledge of purchase ledger systems
· Good knowledge of VAT (essential)
· Good organisation skills
· Ability to prioritise own workload to ensure that all deadlines are met.
· Ability to communicate well with all levels of staff across the group companies
· IT literate - Excel, Word and SAP (although SAP not essential)
· Ability to analyse and reconcile data to answer queries on supplier and nominal ledger accounts
· Ability to think “outside of the box”
· Proactive attitude – constantly looking for efficiencies and ways to implement
Main Responsibilities
· Sort and distribute the post within the department.
· Process all supplier invoices via the SAP system in a timely manner.
· Log unauthorised invoices as purchase orders via SAP system in a timely manner and distribute to the relevant offices for authorisation.
· Review of coding on authorised invoices, query where necessary and obtain correct coding as required.
· Weekly review of purchase order listing and chase outstanding invoices as required
· Monthly review of supplier accounts, resolving queries, obtaining invoices and matching of payments.
· Processing of twice monthly payment runs via BACS and cheques and ad hoc payments throughout the month.
· Processing of weekly foreign payment run.
· Filing of invoices, payment runs, etc
· Processing of disbursements derived from the purchase ledgers into time/recording system (CCH).
· Co-ordinating with the Financial Accountants for the setting up of any new direct debits.
· Liaising with the utilities broker for new utilities contracts and resolving billing issues
· Resolving queries from suppliers and internal departments via phone and email.
· Undertaking month end procedures and reconciliations within the given deadlines. Including posting of intercompany invoices, invoice and utility accruals.
· Process all cloud accounting invoices and related disbursements
· Review of procurement company’s consolidated invoice and liaise with their finance department to resolve billing queries
· Review of VAT on all documents processed via purchase ledger ensuring the correct amount is claimed and the correct coding is used within the accounting system.
· Review and process partner’s expenses ensuring all receipts are included and claims are within the Firm’s expense policy
· Preparation of the quarterly payment forecast for inclusion within the cash flow forecast for financial director.
· Collate data from the offices regarding Institute subscriptions, compare with invoices, reconcile and make annual payments
· Provision of purchase analysis as requested
· Involvement in ongoing projects. E.g., expenses system, invoice authorisation automation, etc
Job Title: Purchase Ledger Administrator
Location: Milton Keynes, Buckinghamshire
Salary: £22,000 to £28,000 DOE
Job Type: Permanent
Job Reference: PH10377
Wilde Associates is working in the capacity of an Employment Agency for this role
