Bid Manager

The Bid Manager works as part of the Bid Management Team, to assist with business development and marketing activities. The team provides a dedicated and professional knowledge base, with management experience. The Bid Manager will possess well-honed presentation and communication skills, in addition to subject matter expertise.

The role will encompass responsibility for managing individual bids and tenders, from the point of formal tender to contract closure. The Bid Manager will provide a dedicated management function, acting as the main point of contact for both the procuring authority and internally, as well as assisting with the authoring and editing of bid content, utilising their first-hand product and service knowledge, and existing library materials. Another key component of this role involves working as part of the wider Sales Team, building early relationships with potential clients, assessing their needs, and managing effective communication, both externally and internally.

In addition, the Bid Manager’s knowledge and expertise will also assist with the development of sales and marketing strategies. This is a networked role which requires the ability to work under pressure and to demanding deadlines. It will involve maximising the quality and impact of our bids, giving the company the best possible chance of success.

Bid Manager’s will develop and maintain a sound knowledge of the company’s core applications, to a level that will allow them to form tender responses confidently and persuasively, to existing and potential customers.

This role requires a person with experience, persuasive interpersonal skills, a positive attitude, track record of bid management and collaboration, as well as the skills listed below.

Skills required:

Essential

·         Solid career background in the NHS or private healthcare, with a thorough understanding of the operational workflows and procedures within the different departments

·         Five years’ bid management experience

·         Ability to organise and co-ordinate areas of work for yourself and others

·         Ability to cope under pressure; a successful and proven track record in working to tight deadlines in a busy challenging environment

·         Excellent interpersonal, communication, and presentation skills (listening and articulation)

·         Ability to influence, organise, and plan

·         Excellent project management skills

·         Personable and enthusiastic

·         Attention to detail

·         Preparation and evaluation of tender responses

Desirable

·         Knowledge of the NHS current market client bases, including an understanding of the Department of Health (DoH) policy drivers and national targets

·         Bid management of acute Electronic Patient Records (EPR) and/or clinical departmental applications for the NHS

·         Ability to create original copy and rewrite other’s copy

·         Sales experience

·         Commercial, legal, and financial skills

·         Creative problem-solving skills

·         Preparation and delivery of general presentations

·         Experience of Customer Relationship Management (CRM) and proposal automation software

·         Evidence of Continuing Professional Development (CPD) for relevant professional qualifications

 Qualifications

·         Association of Proposal Management Professionals (APMP) qualifications are advantageous

 Responsibilities:

·         In relation to individual bids, act as the main point of contact for both the procuring authority and internally

·         Project manage the bid through its various stages, ensuring that the appropriate inputs are received, reviewed, and submitted, and that all activities are completed according to the company’s standards and in line with the bid management methodology

·         Ensure that the appropriate bid control documentation is completed, uploaded, and recorded on the Customer Relationship Management (CRM) solution

·         Lead bid kick-off meetings and organise all subsequent meetings, calls, demonstrations, site visits, etc.

·         Work with the Bid Support Team and Sales Lead to develop a proposal structure; identifying, and articulating key win themes

·         Mange the expectations of sales personnel over the feasibility and creditability of delivering desired tender content (the art of what is possible)

·         Ensure that written tender responses are completed, produced, and submitted at all stages of the procurement (e.g., Pre-Qualification Questionnaire (PQQ), Invitation to Tender (ITT), Best and Final Offer (BAFO) etc.)

·         Provide management of all bid documents, ensuring that the shared document repository is kept up to date

·         Track any risks, issues, and lessons learned to improve our win rate

·         Provide company and product/service information, based on personal knowledge, information learned (e.g., via product demonstrations or consultation with colleagues), and/or information previously provided and available from the bid library

·         Provide bid copy, both as ‘final copy’ as well as ‘pre-population’ intended for Subject Matter Experts to amend

·         Review and edit internal colleagues’ input to tender responses

·         Communicate closely with colleagues to ensure the highest possible quality bid is achieved within the deadlines. This includes liaising with various internal teams, third parties, and business partners

·         Adhere to the relevant bid approval process

·         Ensure that all new proposal content is recorded in the company’s knowledge base/proposal automation tool for potential re-use

Job Title: Bid Manager
Location: Hybrid/Stratford Upon Avon
Salary: up to £60,000
Job Type: Permanent
Job Reference: LH10406

Wilde Associates is working in the capacity of an Employment Agency for this role